Track your time
Timers, quick entry, and the weekly grid — three ways to record time, and when each one works.
Time recorded as it happens is accurate. Time reconstructed on Friday is a guess, and the guess is always low.
Three ways to record it, suited to different working styles.
Where to find it
The timer
The timer sits in the app and runs while you work. Start it, and it keeps counting as you move around.
- Start timer / Pause timer / Resume timer
- Stop and save timer writes the entry
- Discard timer throws it away, with a confirmation so you don't lose an afternoon by misclick
Add What are you working on?, a client, and a task as you go — or leave them as No client and No task and fill them in when you stop.
The timer is the most accurate method and the one people abandon first, because it requires remembering to start it. If you only use it for long focused blocks and enter everything else by hand, that's a reasonable compromise.
Quick entry
Add an entry directly with a Client, a Task, a duration, and an optional Note.
Durations accept several formats — 1:30, 1.5, or 90m all mean ninety minutes. Type whichever way you think.
The week grid
The weekly view shows your whole week at once and is the fastest way to fill gaps.
Open it at the end of each day rather than the end of the week. A day-old memory is roughly accurate. A four-day-old memory is fiction, and it always under-counts.
Billable
Every entry is billable or not, defaulting to billable.
Choosing a task adopts that task's billable setting, so if the task is marked non-billable the entry follows — unless you've set it by hand, in which case your choice sticks.
Getting this right at entry time is the whole game. Billable time flows into unbilled WIP and onto an invoice. Non-billable time is a record of effort that will never be charged. Correcting it later means finding the entry, which nobody does.
Where time goes
Recorded billable time accumulates as Unbilled WIP, and gets pulled onto an invoice with Bill unbilled time. Once invoiced, it's no longer unbilled.
Notes and limits
- Time belongs to a person, a client, and usually a task.
- Time on a task with no client can't be billed.
- Editing an entry that's already on an issued invoice doesn't change the invoice.
- Calls in your inbox can be converted straight into time entries.